Online Booking Systems

Here at Designer Websites, we've created online booking systems for a wide variety of clients. Examples of the solutions we've developed include:

💊 Appointment booking systems for health clinics 
🔧 Boiler installation booking systems for plumbers / heating engineers 
😊 Visitor booking systems for leisure centres
⛷️ Equipment booking systems for ski holiday providers
⚖️ Consultation booking systems for legal practitioners

With all of these projects and more under our belt, we have a very strong understanding of what makes a good online booking system. Here are the five things that we consider to be most important:

A smooth, speedy user interface

Like any online application, an e-booking system should make the user's experience as pleasant and as painless as possible by loading quickly and functioning flawlessly. Your customers don't want to sit around twiddling their thumbs as they wait for a list of available timeslots to appear; nor will they enjoy trying to work out what to do next when your date selector doesn't load properly and the day they want to book isn't visible. Aim to get both your booking system and your website as a whole operating smoothly, with no glitches, no hiccups, and minimal load times.

A user-friendly date selection system

Make it as easy as possible for users to identify and select their preferred date and time. Many online booking systems utilise a month-by-month calendar layout, which is great because it's a format with which most people are familiar. However, whether you use the calendar style or not, you need to ensure that your customers can easily specify:
  • Their preferred date (or date range if, for instance, they're booking a holiday)

  • Their preferred time (if applicable)

  • The duration of their appointment

  • The type of appointment they're booking (if you offer a range of different services)
If users find it difficult to make these selections, they may well abandon your website and take their business elsewhere.

A clear breakdown of charges

Before asking for any payment details, you should provide each user with a cost summary that clarifies:
  • How much is owed
  • When this amount must be paid
In some cases, the full amount will need to be paid up front in order to confirm the booking; in other cases, the user may have to put down a deposit or booking fee to reserve their timeslot, with the remainder of the cost to be paid in person on the day of the appointment. Some hotels take credit card details upon reservation, but do not collect any money at all until check-in. However you have chosen to do it, it's important to make things crystal-clear to each customer before asking them to enter their payment information.

A simple and secure payment system

When your booking system includes an online payment step, the rules are just the same as on an ecommerce website: make the payment process as straightforward and as secure as possible. Consider using a popular online payment system like PayPal, as this will allow many of your customers to simply enter an email address and password instead of typing in their entire credit card number. Don't demand any personal information that you don't actually need - the longer the form, the more likely that a customer will give up before completing it. And, most importantly of all, make ABSOLUTELY sure that all payments are processed securely (under HTTPS rather than HTTP).

A detailed confirmation email

Once a customer has completed a booking on your website, you should immediately dispatch a confirmation email containing all the key details of their appointment (e.g. date, time, location, outstanding costs that you're expecting them to settle on the day). You should also endeavour to make it nice and easy to change appointment details in the event of an error; for example, if somebody requested a 2pm appointment when they actually wanted a 4pm appointment, you now need to give them an easy way of correcting their booking, whether by contacting a member of your team or by manually editing their appointment details online.

So, what makes a good online booking system? In short: clarity, simplicity, efficiency, and ease of use. If your business needs a new website with a fully-integrated online booking system, get in touch with Designer Websites now to request a quotation!

Infusionsoft integration

A few years ago, we were asked the following question:

"Hey, can you guys integrate Infusionsoft into my website?"

Our answer was "Yes, of course we can!" We at Designer Websites are experts when it comes to API integrations, and we had the initial integration - which used the standard Infusionsoft API - working in no time.

However, we did notice that there were certain drawbacks to using Infusionsoft's standard API functions. The biggest disadvantage? The integration of the enquiries/sales forms were slowing down the site dramatically, and this affected page speed (a critical SEO factor) as well as the overall user experience.

To overcome this problem, we developed a custom integration solution the provided full Infusionsoft integration as required without having a detrimental effect on site speed or usability.

Over the years, we've integrated Infusionsoft forms into websites for a number of clients, and we would thoroughly recommend using a custom integration for this if your are focused on delivering a responsive service to customers who use your website.

If you'd like to speak to the Designer Websites team about a custom Infusionsoft integration, please get in touch today.
Qinec integration

Qinec
 is a comprehensive healthcare management solution that's utilised by many of our clinic- and surgery-based clients. These clients asked us to develop a full integration of the Qinec functionality into their websites, which we were happy to provide. The integrations we developed were unique to each client, but fundamentally, the system enables patients to:
  • Register with the clinic/surgery
  • Book appointments
  • Pay for appointments and products
  • Book specific rooms and/or doctors
These are real-time integrations, so there is no need to worry about double booking or over-selling.

There's no getting away from the fact that the integration of Qinec is quite a complex task - it is a very comprehensive solution in itself.  However, having integrated the solution several times for a number of different clients, we at Designer Websites are extremely adept at Qinec integration. Our API integration experts are capable of integrating Qinec in many different ways to suit each client's specific requirements, so if you are looking to get Qinec integrated within your website then please feel free to get in touch for a free consultation.